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Codivine

Solutions — Real Estate

Technology for businesses where leads, properties and people have to work together.

Real estate businesses run on three moving parts: the properties, the people who want them, and the agents connecting the two. When those live in separate systems — a portal here, a spreadsheet there, a WhatsApp thread somewhere else — leads go cold for reasons nobody can see.

Solutions
  • Every enquiry captured, assigned and followed up
  • One place where property, client and agent data agree
  • Built around how your agency actually operates

Where property businesses lose money

Almost never at the point of sale. It’s earlier: an enquiry from a portal that sat unanswered for two days, a viewing nobody confirmed, a buyer whose requirements were noted on paper, a listing that went live on one channel and not another, and a pipeline that only exists in one agent’s head.

None of these are dramatic. Together they’re the difference between a good month and an average one — and they’re all fixable with systems rather than effort.

  • Enquiries arriving from portals, ads, the website and phone into different places
  • Response times measured in days because nobody owns the inbox
  • Property data maintained separately for each channel
  • Buyer requirements that can’t be matched against inventory automatically
  • No reliable view of which source produces actual transactions
  • Handover chaos when an agent leaves or takes leave

What we build for real estate businesses

Real estate CRM

A system modelled on property transactions rather than generic sales pipelines: properties, clients, requirements, viewings, offers and the relationships between them.

Lead capture & routing

Enquiries from portals, your website, ads and phone consolidated, deduplicated, assigned by rules, and acknowledged immediately.

Automated follow-up

Sequences that keep contact alive with buyers who aren’t ready yet, and alert agents when someone re-engages.

Property management

Listings, media, documents, status and history in one place, syndicated to the channels you publish on.

Matching & alerts

New inventory matched against saved buyer requirements automatically, so the right person hears about it first.

Client portals

Give buyers, sellers or landlords a place to see status, documents and progress instead of calling for updates.

Agent dashboards

Activity, pipeline, response times and outcomes per agent — visible, comparable and fair.

Portal & platform integrations

Two-way connections with listing portals, marketing tools, e-signature and accounting systems.

How we approach a real estate project

  1. 01

    Shadow the process

    We follow a lead from first enquiry to completion and note every system, message and manual step it passes through.

  2. 02

    Fix the leaks first

    Usually lead capture and response time. These are the cheapest changes with the most immediate revenue effect.

  3. 03

    Unify the data

    One source of truth for properties and contacts, with integrations feeding it rather than competing with it.

  4. 04

    Automate the routine

    Acknowledgements, assignment, reminders, matching, document generation and reporting.

  5. 05

    Measure the funnel

    Source to enquiry to viewing to offer to completion, so marketing spend can be judged on transactions rather than clicks.

What we've already built in this sector

This is the industry we've gone deepest in, and it's the reason the pages above describe specific problems rather than generic ones — we've had to solve them.

Client names are withheld until we have written permission to publish them. We can be considerably more specific on a call.

  • A CRM built around properties, requirements and viewings
  • A property platform delivered across web, iOS and Android
  • A separate client-facing site alongside the agent tools
  • A second product focused on viewings and lead capture
  • Lead capture and follow-up automation on top of existing systems
  • Integrations with the platforms agencies already publish to

Who this is for

Estate and letting agencies outgrowing their spreadsheets

Developers selling their own inventory

Property management companies with recurring operational load

Investment and rental businesses tracking portfolios

Agencies whose CRM was built for software sales, not property

Businesses buying leads and unsure which sources actually convert

Questions people ask

Should we buy a real estate CRM or build one?

Buy first. There are good products, and if one fits how you work, it’s the cheaper answer. Building makes sense when your process is genuinely unusual — mixed sales and rentals with different workflows, developer-specific inventory, multi-branch commission structures, or when the CRM has to sit inside a larger system you already run.

Can you connect to listing portals?

Where the portal offers a feed or API, yes — that’s standard work. The details depend on your market and which portals you publish to, so it’s the first thing we check during scoping.

What’s the fastest thing we could improve?

Response time to new enquiries, almost always. Consolidating every lead source into one queue with automatic acknowledgement and assignment is usually a small project with a disproportionate effect on conversion.

Can you work with our existing CRM?

Yes. Many of our projects add automation, integrations and reporting around a CRM the business is otherwise happy with. Replacing a system people have learned is disruptive and shouldn’t be the default recommendation.

Let’s talk about your property business

Tell us how a lead travels through your agency today. We’ll show you where it’s leaking.

Start a conversationSee all services

No specification needed. A description of the problem is enough to start.